![]() ![]() While you can probably cut costs by going with a DJ instead of a band, it’s important that whichever entertainment professional you hire, they have a good reputation and are committed to your event. Your clients will never forgive you if they end up with terrible photos or even worse, no photos at all! There are plenty of other areas to cut costs. If your event is something like a wedding or a sweet sixteen party where the clients want to document the milestone with photos, get a good photographer and pay them what they’re worth. ![]() No matter how much you want to save on costs, there are two areas where I strongly discourage you from doing so. Nothing screams elegance and intimacy more than a few well-arranged floating candles! Avoid these areas Instead of flowers as centerpieces consider a simple candle arrangement (which you can also get at the dollar store!) or have fun with other types of table toppers. Staying away from the floral is another sure fire way to save some dough. Sure the balloons won’t have anything written on them but in the end, will anyone care? at the dollar store for a fraction of the cost at a party store. For example, you can purchase cheap balloons, streamers, etc. Once you have your vision in mind, consider where you can make some concessions and save on costs. Here’s where most planners break the bank without even intending to do so! As you well know, you should always have a vision of what the event will look like before you start spending. Cut the food budget up-front, and you’ll still end up with happy guests and fewer leftovers! Planners always have the tendency of ordering too much food. Ditch the open bar and instead opt for a few bottles of wine per table, period.Īlso, whatever your final food budget is, you can probably get away with slashing it by a good 10% or so. You should also limit the amount of alcohol available. If you are serving food, a buffet will always be less expensive than a sit-down meal. This really only works, however, at informal parties where only close friends/family are invited. Food & Drinkĭepending on the type of event you’re holding, and how tight your budget is, you can consider holding a potluck where all the guests bring a little something themselves. Post it on the website and have a single, large, printed copy made available for all to see at the entrance to your event. Guests can RSVP on the website which will not only save you money, but loads of time as well!ĭoes your event have a program? Don’t print it out, either. Instead of spending money on printing & mailing invitations, create a website for the event and send invitations via email. You can do a simple brunch or tea service for food, which are both elegant and far more cost effective than the dinner alternative. By holding an earlier event, the guests will not expect a five-course meal with wine, etc. Many venues offer discounts for weekday events.Īlso, you can save a heap of cash by holding your event during the day rather than in the evening. If you do have to rent a space, consider holding the event on a weekday rather than a weekend. After all, it doesn’t hurt to call and ask! ![]() While these locations may not advertise their venues, most of them do rent out space at a very reasonable rate. Museums, cinemas, out-of-season sporting arenas are a few examples of locations you may want to contact for your event. If those aren’t options, consider other non-traditional locations for your event. ![]() If it’s a corporate event, consider holding it at the company’s headquarters. Renting a space for an event is expensive! If you can hold the event at someone’s home or in their back yard, that can save you quite a fair chunk of change. Have examples of some compromises ready for them to choose from. Together, talk about where your clients are willing to scale back to save on costs, and where they want to spend the most. Sit down with your clients and explain to them that their budget will not get them everything they want. There are ways to keep your costs in check and still give the client a taste of luxury! Set expectations early!Īs a planner, your first duty is to set your clients’ expectations right off the bat. But in your event planning career you might encounter one or two clients who expect a lavish party or event on a very strict budget. ![]()
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